Emily CarterAustin, USA(737) 214-0894 | [email protected] | LinkedIn | PortfolioProfessional SummaryDetail-oriented and tech-savvy Virtual Executive Assistant with over 6 years of experience providing high-level remote administrative supportto C-suite executives. Skilled in managing schedules, streamlining workflows, handling confidential communications, and coordinating projectsacross global time zones. Adept at leveraging productivity tools like Google Workspace, Asana, and HubSpot to ensure seamless virtual operationsand executive efficiency.Professional ExperienceCloudWave Solutions Remote (San Francisco, CA)Senior Virtual Executive Assistant 03/2021 - Present• Provide executive-level virtual support to CEO and leadership team across 3 time zones.• Coordinate calendar, travel, and meeting logistics for multiple executives.• Manage confidential correspondence and draft client communications with 99% accuracy.• Implemented an automated scheduling system, saving 10+ hours per week.• Support virtual board meetings through agenda preparation and digital minutes.NextPhase Consulting Remote (New York, NY)Virtual Assistant (Contract) 06/2018 - 02/2021• Managed inbox, client follow-ups, and CRM updates for 5+ executives.• Created virtual SOPs that reduced administrative delays by 30%.• Coordinated digital marketing campaigns with cross-functional remote teams.• Scheduled and documented 200+ virtual client meetings via Zoom and Calendly.Blue Ridge Financial Austin, TXAdministrative Coordinator 01/2016 - 05/2018• Provided administrative support to a team of 12, managing reports, invoices, and scheduling.• Transitioned the department to cloud-based document management, reducing manual filing time by 40%.• Handled travel and expense reports with 100% compliance accuracy.EducationUniversity of Texas at Austin Austin, TXBachelor of Business Administration (BBA) 01/2015Key Skills• Executive Support • Remote Communication• Project Coordination • CRM Management• Time Optimization • Client RelationsCertifications
Certified Virtual AssistantVA Institute 01/2020Google Workspace Productivity Certification01/2021HubSpot CRM Specialist01/2022ReferencesAvailable upon requestAchievementsTop Virtual Assistant of the Year CloudWave Solutions01/2023Recognized as “Top Virtual Assistant of the Year” at CloudWave Solutions.Workflow AutomationReduced executive scheduling conflicts by 35% through workflow automation.Remote Onboarding ManagementManaged remote onboarding for 20+ employees across 4 departments.Technical SkillsKey Tools: Google Workspace, Slack, Trello, Zoom, Notion, HubSpot, Asana, Microsoft Teams, Canva.
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